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Superior in Substitute Management - The School
District of Superior
Corinne Everett- Marketing Coordinator &
Verna Vendela- SubFinder Operator
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Located in Wisconsin, on the shores of Lake
Superior, you will find the city of Superior
and the 23rd largest school
district in the state. Serving roughly
5,000 students, the School District of
Superior has eight school buildings
comprised of 6 elementary schools, 1 middle
school, and 1 high school. With
professional and support staff members
totaling almost 750, the SubFinder system
and SubPay™ have become integral
components in the top-notch education that
the School District of Superior is
well-known for.
The School District of Superior has been a
CRS customer since December of 1996. Verna
Vendela, SubFinder Operator since 1996,
recalls life before the SubFinder system: |
“When I first started in the substitute teacher
calling position I thought to myself that I would be
jumping out of this position as soon as I can. Then
the district sent me to a CIMS (payroll) conference
with our IT Director; we stopped by the CRS booth
and the rest is history!”
In 1996, the School District of Superior purchased
SubFinder, which at that time was the basic
telephone call-out system. Over the years, Superior
went on to utilize SubCast, purchase SubPay, and
more recently convert to the SubFinder ASP solution.
The school district made the decision to add SubPay
in 2001 after growing frustrated with manual
calculations and recurring mistakes. The district
was in need of a solution to assist them in
calculating and converting their substitute pay
automatically.
“Our payroll report used to be typed in three times.
It would then be typed into the payroll program to
pay the substitutes and take the sick days away from
the teachers. All of these manual entries caused
many mistakes. Now with the help of SubCast,
reports are automatically mailed out daily to site
secretaries to make any necessary changes. Once the
substitute job information is verified, all I have
do is export all of the information to our payroll
system,” explains Verna.
By utilizing those unique features of SubFinder,
SubCast and Data Exchange Pro, as well as SubPay,
the School District of Superior has made the
substitute management process effortless! The School
District of Superior is one of the many districts
that take advantage of the many of CRS products and
unique features to help improve productivity within
their personnel and payroll departments.
Representatives of the School District of Superior
are also regular attendees of the Annual User Group
Conferences, and will be attending the 2008 Annual
User Group Conference this October in Las Vegas,
“Not only will I be attending the 2008 Annual User
Group, but so will our back-up SubFinder Operator,
Superintendent, and Assistant Superintendent! I
have only missed one or two Annual User Groups. I
learn a lot of tricks just talking to other
SubFinder Operators and Users. The sessions and
presenters are great; I learn something new every
year. I suggest that any SubFinder User attend the
Annual User Group!”
We would like to thank Verna Vendela and the School
District of Superior for sharing their CRS
Incorporated history and look forward to many years
of working together! We will see you in Las Vegas,
Superior!
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Save Time and Money When Paying your Substitutes
Are the efforts associated with manually calculating
substitute pay and assigning the proper budget codes
becoming more than you can handle? Why do all of
this manually when it can be automated with
SubPay™.
SubPay automatically calculates substitute gross pay
based on district defined pay rates and incentives
such as escalating, retroactive, and long term pay.
“SubPay has made it effortless to calculate
incremental pay and incentive pay for our
substitutes, which in turn has further increased our
fill rates; especially for those hard to fill
positions.”
SubFinder Administrator
Austin, Texas
In addition to calculating gross pay, SubPay
supports accurate fund accounting practices by
creating and assigning budget codes to substitute
time worked. This unique functionality ensures
expenses are billed to the proper accounts. The
software is designed to assign simple static codes,
or create and assign complex dynamic codes based on
a multitude of criteria.
To ensure compatibility, the calculated data from
SubPay can be easily exported to an assortment of
payroll applications. When it’s time to run
payroll, simply use SubPay to summarize the data and
calculate the appropriate pay. Not only that,
SubPay offers a wide variety of features, tools, and
reports not found in most payroll applications.
”The exporting process takes no more than five
minutes where it used to take one person five days
per month. We have completely eliminated paper time
cards and absence reports for our teachers with
SubPay.”
SubFinder Operator
St. Vrain Valley School District, Colorado
Calculate your substitute pay right the first
time, every time with CRS’s substitute pay
application, SubPay. For more information, please
contact Katy McCloskey, Account
Representative, at 800-782-3463 Ext. 6171.
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Help! I Forget How to Voice Record Names
Jordan Pauling- Account Specialist
You may recall the initial setup of your SubFinder
system involved voice recording specific data such
as job positions, site names, absence reasons, etc.
for the telephone portion of the system. Although
you may not need to add voice recordings on a
regular basis, the process for editing and deleting
voice files is performed in a similar manner. This
How To may be useful during the summer months
when adding new employees, or removing those
employees that no longer work for your organization.
How to Access the Voicing Menu
The Voicing Menu is accessed via the Call
Processor:
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Select the line you wish to use for recording
purposes by left clicking on the actual line number
within the Call Processor window. If you are a
SubFinder ASP customer, we recommend that you use
Line 1. If you have a box on site, we recommend that
you select the last outgoing line.
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Once the line has been selected, click on the Line menu option at the top of the Call
Processor window. When the drop down menu appears,
click on Options.
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Within the Line Options screen, change the
Line Type from Outgoing to Record Names, and
then click OK.
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Using a telephone convenient to
a monitor
displaying the Call Processor, call the phone number
associated with the line selected in step #1 above.
The Record Names program screen will appear.
How to Make a Recording
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Select the Name Type
by clicking on
the appropriate radio button.
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If you have selected a type that has a list
of recordable items, make the appropriate choice in
the Name Selection Criteria box. If the goal
is to record all unrecorded items, choose the Names
Missing Recordings.
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Choose the desired name from the Display Area
and click Record. Once you have voiced the
selected information, click the Stop Recording
button. SubFinder will replay the recording for your
verification.
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When you’re done recording, click
Close.
Remember to change the Line Type back to
Outgoing.
Important Reminder!
Anytime a name, job position, site, reason, etc. is
changed or added to SubFinder, the name must be
recorded by following these steps. If you have any
questions about the Voice Recording process, please
contact your Account Specialist at
800.782.3463.
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Meet Senior Account Specialist-
Becky Fulmer
What is your full name?
Rebecca Anne Fulmer
What are three adjectives that describe BECKY?
Dedicated, generous, chocoholic
How long have you been with CRS Incorporated?
6 ½ years
What are your hobbies or interests?
Photography, quilting, baking, writing, reading,
volleyball, gardening; I particularly enjoy things
that let me be creative.
Becky is the best cheesecake baker around! What is
your favorite cheesecake to eat…AND to make?
I would have to say chocolate chip cheesecake on
both accounts – but I have not found a cheesecake
yet that I have not enjoyed making (or tasting).
What does being an Account Specialist mean to you?
Being an Account Specialist means doing my best to
make sure our customers’ needs are met and forming
friendships with customers that go beyond
problem-solving and answering questions.
If you could go anywhere in the world, where would
you go?
Ireland, Scotland, New Zealand, anywhere with
breath-taking scenery.
What would you tell the CRS Customers about the 2008
Annual User Group Conference?
It will be an outstanding learning opportunity for
those who attend, not to mention it’s a great chance
to meet new people and make new friends. Added
bonus – Great odds that you will have your own Elvis
sighting!
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